Student Records


The Ontario Student Transcript (OST) was developed in 1983 to provide an official and consistent summary of a student's achievement in Ontario secondary school credit courses. Students earn credits in Grades 9-12, their personal achievement for each course is recorded on this form as a percentage grade.

After the student leaves school, the Ontario Student Transcript will be kept on file and a copy will be provided to the student upon graduation or leaving school. The record is maintained in case he/she ever needs an official report of marks, such as might be required by a college, university or employer. Marks will not be released by the school without the permission of the student or of the parent/guardian if the student is under 18.


The following procedures will be used upon withdrawal from a course and repetition of a course.

Withdrawal from a course Grades 9 and 10

Withdrawals from grade 9 and 10 courses are not recorded on the OST. Only successfully completed courses are recorded on the OST

Grades 11 and 12

If a student withdraws from a course after five instructional days following the issue of the mid-semester report card, the withdrawal is recorded on the OST by entering a "W" in the "Credit" column. The student's percentage grade at the time of the withdrawal is recorded in the "Percentage Grade" column. Withdrawals prior to that time are not recorded.

Repetition of a Course

Students who repeat a course that they have previously completed successfully, can earn only one credit for the course. However, in Grades 11 and 12 each attempt and percentage grade obtained is recorded on the OST, and an “R" is entered in the “Credit" column for the course(s) along with the lower percentage grade.

For more information regarding these policies, see the Student Services personnel in your school.


An Ontario Student Record (OSR) file is maintained for each student. This record is a basic element in the process of monitoring a student's progress through school. Once a student's progress and achievement have been measured and assessed, they are recorded in the OSR. Other data recorded include date of birth, Ontario Education Number, schools attended, and names of parents/guardians.

A student and his/her parents may have access to the student's OSR. For more information about this, please contact the Student Services department at your school.